Upload Papers

Overview

Uploading papers to GeminiPaper is simple and intelligent. Our AI automatically extracts metadata, analyzes content, and organizes your research library.

Upload Methods

Method 1: Drag and Drop

The fastest way to upload papers:

1. Navigate to your Library or Dashboard
2. Drag PDF files from your computer
3. Drop them anywhere on the page
4. AI processing begins automatically

Tip: You can drag multiple files at once for batch uploading.

Method 2: File Browser

For a more traditional approach:

1. Click the + Upload or Add Paper button
2. Click Browse Files in the dialog
3. Select one or more PDF files
4. Click Open to start uploading

Method 3: Quick Upload (Dashboard)

From anywhere in GeminiPaper:

1. Click the + icon in the top navigation
2. Select Upload Paper
3. Choose your upload method
4. Wait for processing to complete

What Happens During Upload?

When you upload a PDF, GeminiPaper's AI performs several tasks:

1. File Validation

• Checks file format (must be PDF)
• Verifies file size (max 15MB for Free, 100MB for Pro/Deep)
• Scans for corruption

2. Text Extraction

• Extracts all text content from the PDF
• Preserves document structure
• Handles multi-column layouts

3. Metadata Extraction

AI automatically identifies:

• Title - Paper title
• Authors - Author names and order
• Institutions - Author affiliations
• Publication Date - When the paper was published
• Abstract - Paper summary
• Keywords - Research topics and terms

4. Content Analysis

• Identifies paper sections (Introduction, Methods, Results, etc.)
• Extracts figures and tables
• Analyzes references
• Generates searchable index

Processing time: Usually 10-30 seconds depending on paper length.

Supported File Formats

PDF Files

• Format: PDF (Portable Document Format)
• Size limit: Up to 15MB (Free) or 100MB (Pro/Deep) per file
• Version: PDF 1.4 or newer
• Text: Must contain selectable text (not scanned images)

Not Supported (Yet)

• Scanned PDFs without OCR
• Image files (PNG, JPG)
• Word documents (.doc, .docx)
• LaTeX source files

Tip: If you have a scanned PDF, use an OCR tool first to make text selectable.

Upload Limits

Free and paid plans have different upload limits:

View your current usage in Settings → Billing.

Batch Uploading

Upload multiple papers at once to save time:

Using Drag and Drop

1. Select multiple PDF files on your computer
2. Drag all files to GeminiPaper
3. Drop them anywhere on the page
4. Each file processes independently

Using File Browser

1. Click + Upload
2. Click Browse Files
3. Hold Ctrl (Windows) or Cmd (Mac) to select multiple files
4. Click Open

Batch limit: Up to 20 files at once.

Editing Metadata

After upload, you can edit extracted metadata:

Edit Basic Information

1. Open the paper details page
2. Click the Edit icon next to any field
3. Make your changes:
   • Title
   • Authors
   • Publication date
   • Keywords
4. Click Save

Add Custom Tags

1. Open paper details
2. Find the Tags section
3. Click + Add Tag
4. Type your tag name
5. Press Enter

Assign to Project

1. Open paper details
2. Click Add to Project
3. Select an existing project or create new one
4. Click Save

Troubleshooting Upload Issues

Upload Failed

Error: "Upload failed. Please try again."

Solutions:

• Check your internet connection
• Verify file is a valid PDF
• Ensure file is under the size limit (15MB for Free, 100MB for Pro/Deep)
• Try uploading from a different browser

Metadata Not Extracted

Error: "Could not extract metadata"

Solutions:

• Paper might be scanned without OCR
• PDF might be corrupted
• Manually edit metadata after upload

Processing Stuck

Error: Upload says "Processing..." for over 5 minutes

Solutions:

• Refresh the page
• Check if paper appears in library
• Contact support if issue persists

File Too Large

Error: "File exceeds maximum size"

Solutions:

• Compress PDF using Adobe Acrobat or online tools
• Split large PDFs into separate papers
• Upgrade to Pro or Team plan for higher limits

Best Practices

Organize Before Uploading

• Create projects first
• Plan your tagging strategy
• Set up folder structure

Use Descriptive Names

• Name PDFs clearly before upload
• Include author and year if possible
• Example: smith-2024-machine-learning.pdf

Upload Regularly

• Don't wait to upload dozens at once
• Upload papers as you find them
• Review metadata immediately after upload

Verify Extracted Data

• Always check author names
• Verify publication dates
• Add missing keywords

Advanced Features

Auto-Categorization

Enable in Settings → Library:

• AI suggests categories based on content
• Automatically tags papers by topic
• Groups related papers

Duplicate Detection

GeminiPaper warns you about potential duplicates:

• Checks title similarity
• Compares author names
• Verifies DOI/ISBN if available

Choose to:

• Skip: Don't upload the duplicate
• Upload Anyway: Add as separate entry
• Replace: Replace the existing file

PDF Viewer

After upload, view papers directly in GeminiPaper:

• No download required
• Highlight and annotate
• Navigate by sections
• Full-text search within document

Next Steps

Once you've uploaded papers, explore these features:

Need Help?

Can't upload a paper? We're here to help:

• Email: support@geminipaper.com
• Discord: Join our community
• Live Chat: Available on Pro and Team plans